We want to let you know that the only information Hamish Dear’s Warm Hugs records is the child’s name, date first accessed the charity, and the ‘charitable activities’ e.g how many gift vouchers used. If application forms are submitted then we file these (pages 1&2 only) – we do not keep information regarding bank details or record any other personal information. This information is stored on a laptop used only for and by Trustees of Hamish Dear’s Warm Hugs. There is no unauthorised use of the laptop. This information is passed to CLIC Sargent staff as well as nursing staff who access the treasure chest containing the gift vouchers. Otherwise no information is passed to third parties and you may withdraw your details at anytime. Information is stored for the current year plus 6 years.
The reason we record this information is purely to record the charity activity and in case the charity is ever audited by the Office of Scottish Charity Regulators (OSCR). Furthermore, it allows us to evidence within our annual return to the OSCR how many families we have supported.
If you have any queries or concerns, please contact Hollie and Kris Dear on 07791573517 or firstname.lastname@example.org